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Posting the Quantities (PIS #2).  When the counting is completed, the worksheets should be handed to the entry operator.  The operator will then post the actual quantity counts into the system.  As the counting must be accurate, so too must the posting be accurate.  The postings are made by program.

To begin Physical Inventory Posting, select and enter the Program ID for the program to be posted.  When the Program ID is entered, the system will prompt "Set Posting Qty to current QOH for all Items in Program (Y/N)?  (This still permits you to change O/H on selected Items).  If you respond "N" to this prompt, a quantity must be entered for all items in the program.  Those items that are not posted to will have the item quantity reset to zero.  If you respond "Y" to this prompt, the system will automatically set the quantities of the items to the current QOH levels.  (QOH = Quantity on Hand or On Hand)  This will allow the posting of actual quantities to selected items without risking the reset of the entire program item quantities to zero.  This is especially helpful when performing spot counts at various times throughout the year.

The cursor will start on the left side on the Item Number column.  It is imperative that the item number be checked to ensure that the postings are entered to the correct item.  If the item number displayed is correct, press Enter.  The cursor will move to the right side of the screen under the quantity column.  The item description will display automatically.  Enter the actual quantity in the Quantity field then press Enter.  The cursor will return to the left side displaying the next item number on the list for the program entered.  If "Y" was entered to the prompt at the beginning of the posting screen, you may enter the item number instead of toggling through until the item number is displayed.

When all of the items have been posted to, either using the selected item mode or by toggling through all of the items, the system will prompt Enter=Continue.  This means that all of the items have been displayed and no others are available for posting at this time.  The cursor will return to the Program ID field.  Enter another Program ID to post or press F4 to exit to the menu.