As part of a sound business management policy, printing certain order forms is required.  Order Printing enables the printing of five (5) different forms commonly used in the promotional products industry.  The option is used to print orders by batch.  Orders can be printed while in Order Entry or Order Maintenance by using F9=Other Options, sF9=Order Printing.  Purchase orders and acknowledgements can be faxed directly or the order form parts can be printed to the office printer.  NOTE:  Faxing directly requires a UNIX system.  This option is presently not available for DOS.

Printing Set Up

Branch/Location Code.  Enter the branch for which the order form parts are to be printed.  Each branch must be printed separately.

Print Mode.  Select whether the order forms are to be printed as an order batch or singly.    If batch printing is selected, the system will prompt the operator to enter the beginning and ending order numbers for which order form parts are to print.  If single order is selected, the prompt to enter an order number is at the end of the printing set up.

Sequence.  The order form parts can be printed in several sequences.  The sequence by which the forms may print out are by order number, customer number, supplier number, salesman number or operator ID.

Basic Order Type.  The order form parts may only be printed out by one order type at a time.  The order types are standard (F, B, D, C, or release orders), Misc PO (P and M), and sample orders.

Order Type Codes.  Enter up to 10 order type codes for the orders which the form parts are to be printed.  To print all order type codes, enter Spacebar=All.

Form Type.  Enter the form part to print.  For a D=Dropship order, the form parts may be entered as 1234.  There is no packing slip on a D order so #5 is not necessary.  To review which form parts are to print for each order type code, go to Order Type Code Maintenance on the SEO menu.  The form parts to print are set up on line 15.

Batch Forms.  Select whether the printing is to be by the order number or whether all of the office copies print, then all of the acknowledgements, etc.

When the set ups are completed, the window in the middle of the screen will display each order form part and how many of each to be printed.

NOTE: Batch Printing can only be performed on an order one time.  If duplicate order form parts are required, the order must be printed singly.

NOTE:  If the order has been printed once before, the operator has the opportunity in subsequent printings to indicate the order as a "revised" order.  This is especially useful when submitting a revised PO to the vendor or a revised packing slip to the warehouse.

Now you can print a range of orders instead of ALL your open orders.