The Branch/Location Setup, on the company Set-up (SET) menu, contains information specific to your company's branch locations.

OFFICE ADDRESS AND BILL TO ADDRESS

This is the office information the operator enters during the installation process.  The system uses this information to print the company header on plain paper order forms, invoices, and statements.

GENERAL LEDGER

The following three account options contain 21 primary General Ledger accounts from the Chart of Accounts that Quikey Computer Systems supplied with your system.  These are the 21 of the 22 principal General Ledger accounts that are required to update activity to the General Ledger.   This set up section has been pre-loaded for you.  It is imperative that the information be accurate.  An additional account number supplied with your system is a Retained Earnings account critical for system processing.  This Retained Earnings Account is assigned under General Ledger Basic Ledger Setup.

If for example you to choose to delete the current Chart of Accounts and re-enter your own account breaks and General Ledger accounts, you must ensure that you include these 21 accounts and a Retained Earnings account number.  All accounts must be replaced with your new account numbers in each area under the following three sections.

GENERAL LEDGER ACCOUNTS (GENERAL)

Cost of Goods Sold

Finished Goods Inventory

WIP - Work In Process

SIP - Sales In Process

Commissions Payable

Commission Expense

A/R GENERAL LEDGER ACCOUNTS

Accounts Receivable

Discounts Allowed

Customer Prepay Deposits

Refunds Owed

Freight Out

Refunds Owed

Accrued Sales Tax

Sales

Interest/Finance Charge

A/P GENERAL LEDGER ACCOUNTS

Accounts Payable

Purchase Discounts

Prepaid Deposits on Purchases

Freight In

Sales Tax

Credits/Allowances on Account

In the A/R and A/P sections, a predefined bank code (known as a "default code") exists.  This code displays a designated General Ledger account that is affected whenever cash is received or paid out.

You can override the default code when you process Accounts Payable or Accounts Receivable.  To set up additional codes, see Bank Code Maintenance in the Company Set-up menu.

Note: If any of the primary 21 General Ledger accounts are modified at any time in the General Ledger Account Maintenance, you must reflect the change in Company Set-up also; otherwise the system will not update to the appropriate account.