The Balance Subsidiary Ledgers is a utility that calculates the total of all of the subsidiary ledgers and shows this balance in reference to the General Ledger account.  Balance Subsidiary Ledgers is on the G/L menu code.  A subsidiary ledger is the customer or vendor account.  These are called subsidiary ledgers, or sub-ledgers, because the General Ledger accounts for Accounts Receivable and Accounts Payable are comprised of smaller accounts, customers and vendors, and the totals of these sub-ledgers should total the General Ledger account balance.

In the EZZ system, the General Ledger Accounts Receivable and Accounts Payable accounts are separated from the sub-ledgers.  The reason for this is that some of our clients, over the years, have been using different General Ledger packages.  EZZ does not export to any General Ledger package.  To allow the off-system G/L packages, the sub-ledgers had to be separated.  For this reason, Balance Subsidiary Ledgers is used to ensure, for those using the EZZ General Ledger, that the sub-ledgers balance to the G/L account.

Balance Subsidiary Ledgers should be run each night, or morning, after the Daily General Ledger Transaction Audit.  This should be run at a time when no one is on the system except the person running this display.  Balance Subsidiary Ledgers is a display only utility, meaning, it does not print out, as a report.  We suggest this display be screen printed, using the HOTKEY option (F1) Z (Print Screen), and kept until the next in balance display is screen printed.

The idea is, if the balances are off, for whatever reason, it will be easier to know where the accounts went out of balance if you have a record of when the accounts were in balance.  If the variance ever shows an out of balance amount, print a G/L Detail Report on the GLE menu and reconcile the transactions since the last in balance display.

The Balance Subsidiary Ledgers do not reconcile the On Accounts, for Accounts Receivable, or   Open Credits, for Accounts Payable, into the sub-ledger totals.  On Accounts do not live in A/R and Open Credits do not "live" in A/P.  For this reason, the Balance Subsidiary Ledgers utility nets the sub-ledgers to the actual A/R. or A/P, balance.  On Accounts do not effect A/R and Open Credits do not effect A/P until applied to an invoice.

WARNING:  When Balance Subsidiary Ledgers is run while un-updated registers exist in the system, the warning window shown below will display.

Registers should be updated to the Daily General Ledger Transaction Audit and the Audit updated to the General Ledger in order to display accurate Balance Subsidiary Ledgers.