Invoice register and the updating of the invoice register may very well be the two most important operations in the EZZ system.  The invoice register/update is the trigger for the following:

Moves orders to history

Creates open A/R invoices

Creates open A/P invoices

Updates the General Ledger accounts (through the G/L Audit)

Calculates taxable sales

Calculates vendor year-to-date purchases

Calculates customer year-to-date sales

Commission calculations are completed and the salesman's record is updated

Royalty calculations

Inventory On Hand quantities are relieved, or increased, and BQOH calculations are completed

Average cost calculations with the closing of P orders

Registers and the update of the registers, invoice registers included, have three (3) steps:

1.   Printing

2.   Auditing

3.   Updating

All registers MUST go through all three steps in order for the information contained on the registers to correctly update the General Ledger or the subsidiary ledgers.

NOTE: Subsidiary Ledgers, as used in the terminology of the EZZ system, simply means the customer, vendor or salesman accounts.  The total of the customer subsidiary ledgers should equal the Accounts Receivable General Ledger account.  The same is true of the vendor accounts and Accounts Payable and the salesman accounts and Commission Payable.

General Statements

Registers are the solidifying step for all financial transactions.

Registers prepare a batch of journal entries to go to the General Ledger.

Registers are the detailed audit trail and must be filed and saved.

Registers must be hard printed to be updated.

Mistakes found on un-updated registers are relatively easy to fix.  Mistakes found on updated registers are more difficult to fix and usually require other offsetting financial transactions.